Top 5 Loopio alternatives for smarter, faster RFP & proposal management in 2025

Responding to RFPs manually is soul-crushing, time-consuming, and frankly, outdated. If you’re on the hunt for reliable RFP software tools, chances are you’ve heard of Loopio. It’s been a go-to in the proposal management software world, with its centralized content management system, AI tooling, and collaboration features.

But what if there’s a better, faster way? Enough wasting time on a system that demands endless maintenance and clunky workflows. Let’s explore the top Loopio competitors, each tailored to outperform Loopio in key areas. And spoiler alert, SiftHub isn’t just an alternative; it’s a whole new class of RFP response software.

What is Loopio?

Loopio is a popular RFP tool designed for RFP response software, proposal teams, and security questionnaires. It gives you:

• A centralized content library where your pre-approved answers live.
• Magic automation to auto-match answers to incoming RFP questions.
• Collaboration workflows to assign tasks to SMEs and track progress.
• Reporting dashboards for usage metrics and win-rate insights.

Valuable, yes, but maintaining that content library can be a headache, and the system stays narrow, just RFPs, not broader sales or deal workflows.

Downsides of Loopio as an RFP tool

While Loopio has earned its place among the top RFP software options, there are key drawbacks to consider before committing:

1. High maintenance content library
   Its static content management system requires constant updates to avoid outdated or inaccurate answers. Without ongoing upkeep, response quality drops.

2. Limited real-time intelligence
   Loopio focuses on reusing stored content rather than pulling live, context-rich data from your current tools. That means less flexibility for fast-changing products or pricing.

3. Narrow use case
   Primarily built for RFPs and security questionnaires, it doesn’t extend deeply into sales enablement, client communications, or deal intelligence.

4. Integration gaps
   While it connects to some CRMs and storage tools, its integrations are less extensive than modern AI-driven RFP response software.

5. Learning curve & adoption
   SMEs and reviewers still need to log in, learn the interface, and work inside Loopio, adding friction for busy subject matter experts.

These limitations are exactly why many teams are exploring Loopio competitors that offer AI-powered automation, broader integrations, and less maintenance overhead.

Loopio alternatives at a glance

1. SiftHub

Description:
SiftHub is a modern AI RFP response software that replaces static content libraries with live, AI automation. It connects to your entire knowledge ecosystem, Slack, Salesforce, Confluence, SharePoint, Google Drive, Notion, Box, and instantly generates compliant, context-rich answers. It’s built to handle RFPs, security questionnaires, client queries, and competitive intel all in one place.

Key points:

• AI as the teammate, not just the assistant.
• Works inside your existing tools, no extra platform training.
• Eliminates library upkeep by pulling the most recent responses.

Top features:

• Auto-fill for RFPs, security questionnaires, and client emails.
• The most recent and relevant content is sourced from connected tools.
• Built-in deal and competitor intelligence tracking.
• Collaboration via Slack, Teams, and email.
• Formatting and compliance checks for submission-ready responses.

Pricing:
Custom. Contact SiftHub for pricing.

Pros:

• Eliminates manual content maintenance.
• Multi-use beyond RFPs.
• Zero learning curve for SMEs.

Cons:

• Best suited for teams ready to adopt AI deeply.

2. QorusDocs

Description:

QorusDocs is proposal management software designed for teams living inside Microsoft 365. It embeds directly into Word, PowerPoint, Outlook, and Teams so users can build proposals and RFP responses without switching platforms.

Key points:

• Ideal for Microsoft-first organizations.
• Centralized content management system with CRM integration.
• Template-driven workflows for consistency.

Top features:

• Native Microsoft 365 integration.
• Searchable content library for reusable RFP and proposal content.
• Salesforce and Dynamics integration for data pre-fill.
• Brand-approved proposal, pitch, and SoW templates.
• Analytics on content usage and engagement.

Pricing:
Custom. Contact QorusDocs for pricing.

Pros:

• Seamless experience for Microsoft users.
• Strong template control for brand compliance.

Cons:

• Less flexible for non-Microsoft environments.
• Limited AI capabilities compared to newer tools.

3. Ombud

Description:‍

Ombud is an RFP tool built for large, complex, multi-stakeholder projects. It focuses on streamlining collaboration, assigning tasks, managing versions, and ensuring SMEs deliver on time.

Key points:

• Strong for enterprise proposal workflows.
• Combines automation with review routing.
• Designed to manage high-volume, complex responses.

Top features:

• AI-powered content recommendations.
• Task assignments with progress tracking.
• Version control and change history.
• SME routing for reviews and approvals.
• Central repository for approved content.

Pricing:

Custom. Contact Ombud for pricing.

Pros:

• Powerful for multi-team collaboration.
• Built-in project management features.

Cons:

• More workflow-focused than AI-focused.
• It can be overkill for smaller teams.

4. Upland Qvidian

Description:‍

Upland Qvidian is proposal management software that combines automation with advanced analytics, helping teams understand and improve their RFP performance.

Key points:

• Ideal for teams focused on data-driven improvement.
• Combines content reuse with powerful analytics dashboards.

Top features:

• Automated proposal generation.
• Content library with approval workflows.
• Advanced reporting on win rates, content effectiveness, and usage.
• Customizable dashboards for leadership visibility.
• Recommendation engine based on past wins.

Pricing:
Custom. Contact Upland Qvidian for pricing.

Pros:

• Strong analytics for RFP optimization.
• Comprehensive feature set for enterprise teams.

Cons:

• UI can feel dated.
• Requires training for full adoption.

5. PandaDoc

Description:

PandaDoc is a proposal management software platform focused on document creation, e-signatures, and client experience. It’s ideal for teams that want to design beautiful proposals and close deals in one smooth workflow.

Key points:

• Combines document creation and e-signature.
• Great for sales teams wanting client-friendly UX.
• Works beyond RFPs for contracts and quotes.

Top features:

• Drag-and-drop proposal builder.
• Built-in e-signature and payment collection.
• CRM integrations (HubSpot, Salesforce, Pipedrive, etc.).
• Template library for quick creation.
• Engagement tracking to see when clients open and view docs.

Pricing:

• Essentials: $19/user/month
• Business: $49/user/month
• Enterprise: Custom pricing

Pros:

• Excellent UX and design flexibility.
• All-in-one document workflow from creation to signing.

Cons:

• Not purpose-built for high-volume RFP management.
• Limited deep automation features compared to dedicated RFP tools.

Final take: Which Loopio competitor should you choose?

Looking to replace a specific feature loop in Loopio? Here’s your shortlist:

• QorusDocs for content and Microsoft workflows
• Ombud for tighter collaboration and task routing
• Upland Qvidian if analytics is your obsession
• PandaDoc for smooth proposal UX and closing

But if you want a system that:

• Handles RFPs, proposals, security questionnaires, and more
• Refreshes content live, no static library maintenance
• Blends into daily tools, reducing friction
• Delivers insights that pivot your GTM strategy

…SiftHub is, by far, the most powerful, intelligent, and human-friendly alternative to Loopio in 2025. Try SiftHub today.

How to evaluate Loopio competitors

Choosing the right Loopio alternative isn’t just about finding the cheapest or most popular option; it’s about selecting the best RFP software for your unique team, workflows, and growth plans.

Here’s a feature checklist you can use to compare RFP software tools side by side, along with a weighting and scoring method to help you make an informed, data-backed choice.

Feature checklist for RFP software comparison

1. AI capabilities

• Does it offer AI automation for drafting, customizing, and formatting responses?
• Can it source content live from connected systems rather than relying solely on static libraries?
• Does it learn and improve from past responses and outcomes?

2. Content management

• Is there a centralized content management system?
• How easy is it to update, tag, and search for content?
• Can the platform eliminate or reduce manual content maintenance through live integrations?

3. Workflow automation

• Can you assign, track, and manage RFP tasks easily?
• Are there built-in approval flows for SMEs?
• Does it integrate with collaboration tools like Slack, Teams, or email to reduce context-switching?

4. Analytics & reporting

• Does it provide dashboards on win rates, content usage, and response efficiency?
• Can you filter reports by product, competitor, or deal size?
• Does it offer predictive analytics for improving future win rates?

5. Security & compliance

• Does it meet enterprise-grade security standards (SOC 2, ISO 27001, GDPR)?
• Can it handle security questionnaires effectively?
• Is there role-based access control to safeguard sensitive information?

6. Pricing & scalability

• Is pricing transparent or custom-quoted?
• Can it scale from SMB needs to enterprise workloads?
• Are there hidden costs for integrations, additional seats, or storage?

Weighting & scoring method

Not all features matter equally to every team. Here’s a simple weighting system you can apply:

‍

Instructions:

1. Assign a score from 1–5 for each category (5 = excellent, 1 = poor).
2. Multiply the score by the category weight to get the weighted score.
3. Add the weighted scores to get the total performance score out of 5.

💡 Pro tip:

If your team struggles with outdated content or time-intensive library upkeep, put more weight on AI capabilities and live content sourcing when comparing Loopio competitors like SiftHub.

Switching from Loopio to an alternative

Migrating from Loopio to a modern RFP software tool doesn’t have to be disruptive. Here’s a proven playbook for making the switch smoothly:

Step-by-step migration guide:

1. Audit your current Loopio usage: Identify which content, templates, and workflows you actually use.
2. Export and organize content: Download your Loopio library, but don’t just migrate it blindly; flag outdated answers for review.
3. Select your alternative: Use an RFP software comparison checklist to match features to your needs.
4. Integrate your new platform: Connect to your CRM, file storage, and communication tools before importing content.
5. Train and onboard teams: Focus on showing SMEs how to respond faster, not just where to click.

Common pitfalls to avoid:

• Migrating old, irrelevant content without review.
• Overcomplicating onboarding, keep initial workflows simple.
• Not engaging SMEs early, leading to adoption issues.

Onboarding timeline expectations:

• SiftHub: 1–2 weeks (minimal setup due to live sourcing)
• Traditional RFP tools: 4–6 weeks (library setup, training, template design)

Getting SME Buy-In:

• Emphasize time savings and reduced context-switching.
• Show them how the tool works inside Slack, Teams, or email.
• Celebrate early wins by sharing “before and after” response times.

The future of RFP software

The world of RFP response software is changing fast. Gone are the days when success depended on maintaining massive static content libraries. Today’s most effective RFP tools are embracing four big shifts:

1. AI automation
Instead of relying on human-driven search and copy-paste, modern RFP software tools like SiftHub act as an AI teammate, reading the question, finding the best answer, customizing it, and delivering a ready-to-send response in seconds.

2. Real-time content sourcing vs. static libraries
Static libraries go stale the moment product details or compliance requirements change. The future is live content sourcing, pulling the latest, approved answers directly from your systems (Salesforce, Confluence, SharePoint, Google Drive) in real time.

3. Integration into daily work tools
Proposal teams are tired of juggling platforms. Next-gen proposal management software works inside the tools your team already uses, Slack, Microsoft Teams, email, and more, allowing SMEs to contribute without logging into a separate RFP portal.

4. Predictive analytics and win-rate optimization
Tomorrow’s leaders will not just automate responses, they’ll predict outcomes. By tracking competitor mentions, win/loss trends, and recurring deal blockers, the right RFP tool can recommend strategies to boost win rates over time.

Why SiftHub leads the next generation:

SiftHub combines AI-powered automation, live content sourcing, daily tool integration, and deal intelligence into one platform, positioning it as the category leader for teams that want the best RFP software for both today and the future.

Loopio vs. SiftHub: Deep dive

Here’s how Loopio stacks up against SiftHub across the most important RFP software tools criteria:

SiftHub’s unique differentiators:

• No library maintenance: Pulls up-to-date data from source tools; answers are always current.
• Multi-use AI Teammate: Works across proposals, questionnaires, and deal support.
• Frictionless adoption: SMEs can answer or approve without leaving their normal workflow.

Final Verdict: Which Loopio alternative is right for you?

The RFP software solutions market is full of options, but the right choice depends on your team size, resources, and goals. Whether you need proposal creation software for a lean sales team or a full-scale proposal automation platform for enterprise RFP management, there’s a Loopio competitor built for you.

For large enterprises

Enterprises need RFP software solutions that handle massive RFP volumes, complex workflows, and stringent compliance requirements, while offering deep analytics for decision-making.

• Best fit: SiftHub or Upland Qvidian
• Why:
  
  • SiftHub excels at AI proposals and multi-use automation, combining RFP response automation with deal intelligence and AI questionnaire assistance.
  • Upland Qvidian is strong for enterprises wanting robust analytics and content library management for compliance-heavy industries.
• Look for: End-to-end proposal automation platforms with predictive analytics to boost win rates and integrate with your CRM, ERP, and collaboration tools.

For small businesses

If you’re an SMB with limited resources and only occasional RFPs, the key is simplicity and cost-effectiveness. You don’t want to spend hours on content library management or pay for features you’ll rarely use.

• Best fit: PandaDoc
• Why: PandaDoc is perfect if you focus on quick proposal creation software with integrated e-signature for faster closing.
• Avoid: Complex, library-heavy RFP response management tools that need constant maintenance.

For mid-market teams

Mid-market companies often handle a moderate-to-high RFP volume but still want lean processes. Here, scalability and RFP response automation matter most.

• Best fit: SiftHub or QorusDocs
• Why:
  
  • SiftHub offers real-time sourcing for proposal automation platforms, with no endless updates to keep your content fresh.
  • QorusDocs is ideal for Microsoft-first teams that want deep Office 365 integration and strong content library management.
• Look For: Platforms that combine RFP response management with proposal creation software for unified workflows.

The bottom line

If you want a solution that:

• Eliminates static content upkeep through real-time sourcing
• Combines RFP response automation and proposal creation software in one
• Offers AI proposals and AI questionnaire assistance to cut turnaround time
• Works inside the tools your team already uses

…then SiftHub is the clear choice.

📢 Next step:

• Book a demo to see how SiftHub can transform your RFP response management and proposal automation platform workflows.

FAQs on Loopio alternatives

1. What is Loopio used for, and why might I need a Loopio alternative?

Loopio is RFP response software designed to help teams manage proposals, security questionnaires, and other complex documents through a centralized content library and automation tools. You might seek a Loopio alternative if you want broader AI capabilities, less content maintenance, or deeper integrations into your existing workflow.

2. How do I choose the right Loopio alternative for my business?

The best way to choose is by mapping your needs, whether that’s AI-powered automation, deeper collaboration features, advanced analytics, or better integration with your tech stack, and comparing Loopio competitors that excel in those areas.

3. Which Loopio alternative works best for Microsoft 365 users?

If your team works heavily in Word, PowerPoint, and Outlook, SiftHub is a strong Loopio alternative thanks to its native Microsoft integration, allowing you to respond to RFPs without leaving familiar apps.

4. Are Loopio alternatives better for AI-powered RFP automation?

Yes. Tools like SiftHub go beyond Loopio’s library-based model by pulling live answers from your connected tools and generating responses instantly, eliminating the need for manual content updates.

5. Can Loopio alternatives handle more than just RFPs?

Some can. For example, SiftHub not only handles RFPs but also manages security questionnaires, client communications, competitive battlecards, and proposal creation, all within the same AI-powered workflow.

6. How does pricing for Loopio alternatives compare to Loopio?

Pricing varies widely. Some Loopio competitors like PandaDoc have transparent monthly rates, while enterprise-focused options like SiftHub, QorusDocs, and Ombud offer custom pricing based on usage and features.

7. What are the biggest downsides of sticking with Loopio over newer tools?

Loopio requires ongoing library maintenance, has limited live data capabilities, and focuses narrowly on RFPs. Many Loopio alternatives offer AI content generation, real-time data pulling, and broader use cases that extend beyond RFPs.

8. Which Loopio alternative offers the best analytics and reporting?

For analytics-driven teams, SiftHub is a strong Loopio competitor, offering advanced dashboards, win-rate tracking, and content performance insights to optimize future responses.

9. Can Loopio alternatives integrate better with my existing tech stack?

Some can. Tools like SiftHub and QorusDocs have wide integration capabilities, connecting with CRMs, document management platforms, collaboration tools, and cloud storage to keep workflows seamless.

10. How quickly can I onboard my team to a Loopio alternative?

Onboarding speed depends on the tool. AI-native options like SiftHub require minimal training because they work inside your existing tools, while more traditional RFP platforms may require a few weeks for setup and user adoption.